COVID-19: Managing modified rosters and fatigue

The current coronavirus (COVID-19) pandemic is profoundly affecting the way we live and work. As a result, some people are experiencing prolonged or elevated stress and anxiety levels.

Increased stress and anxiety during times of global instability is common and to be expected. However, if not managed well, stress and anxiety can compromise safety and wellbeing at work. When people experience increased levels of stress or anxiety they are more at risk of:

  • mental ill health
  • physical injury
  • making mistakes

Operating during COVID-19

The Federal and State Government identified several industry and service sectors as an essential part of the Australian economy, including the mining and resource sector. As such, the government has approved these industries to continue to operate during the COVID-19 pandemic.

Continued operation during the pandemic requires organisations to adhere to the usual legislative obligations while managing the threat posed by COVID-19.

In order to operate safely, industry must develop a system of work in which:

  1. Infectious disease control measures are implemented to minimise the spread.
  2. Measures already in place are maintained to address well known work health and safety risks.

Both of these are required to be integrated into a safe system of work to protect workers. Specifically, employers need to be protecting workers’ physical health and mental health and reducing the likelihood of error.

Mistakes can be controlled by integrating human organisational factors into safe systems of work. For example, an organisation can identify, manage and control for potential workplace errors, review to prevent future errors and mitigate the outcomes of errors.

Adapting business practices

Achieving the two requirements simultaneously requires industry to consider alternative ways of delivering business practices and services. Some of these alternatives may impact production.

While slowed production may be the result, in some cases it is necessary as a control to support workers while they get used to new or modified systems of work.

Changing habits takes a lot of conscious effort. The bigger the change, the bigger the effort required.

Modifying rosters

Many operators are adjusting to the changing situation by modifying the roster arrangements with the aim of avoiding cross-contamination of sections of the work force.

This alternative may result in extended periods of work and less time for rest and recovery. This presents elevated risk associated with psychosocial hazards of stress, burnout and fatigue. All three of these hazards can increase the risk of harm to health and the likelihood of error.

When making changes to rosters, employers need to:

  • consult with the workforce in relation to the changes
  • conduct a fatigue risk assessment
  • consider effects of psychosocial hazards to workers and their families
  • communicate proposed additional control measures intended to minimise the risks introduced through roster changes
  • use change management processes
  • consider the impact of proposed roster changes on incident risk
  • consult relevant guidance and codes of practice

Fatigue

Fatigue is a psychosocial hazard that affects the physical and mental health of workers. Like other workplace hazards, managing fatigue is part of the duty of care responsibilities of the employer and workforce.

Poor fatigue management associated with extended rosters is linked to increased likelihood of:

  • physical injury
  • human error due to mental fatigue
  • detrimental impacts on mental health

Considerations for fatigue during COVID-19

When assessing risks and establishing controls relating to fatigue for the workforce related to COVID-19 consider the impact of travel restrictions on workers.

Specifically, consider those workers who cross regional boundaries to return home, including flights or driving to a home base outside the Perth metropolitan area because this may add considerably to travel time leading to fatigue.

Keeping the workforce informed of changes and restrictions affecting their usual travel plans or timeframes is important to manage fatigue, such as:

  • overnight in the Perth area prior to travelling to a regional home base;
  • the requirements to facilitate other household members collecting workers after flights to take them home or to a regional base; or
  • the likely impact on travel time due to the need to cross-regional boundaries and required stops.

Practical support should be offered where possible to effectively address fatigue related risks for affected workers. For example, for those FIFO workers who are no longer able to stay overnight with family or friends, consider hotel bookings as part of their fatigue management planning.

For more information on fatigue management, visit Guidance about preventing and managing fatigue.

Protecting and managing mental health

Research has indicated that FIFO workers may be likely to experience depression and anxiety more than non-FIFO workers. The elevated level of societal anxiety response to COVID-19, as well as isolation and ‘social distancing’ measures, are likely to increase this mental health risk.

Psychosocial hazards and risk factors interact with each other so identified hazards should be considered collectively as well as individually. For example, the combined effect of increased job demands due to reduced workforce, low control over the changing situation, and low support indicated by lack of consultation can increase the likelihood and severity of a negative impact on a worker’s mental health status.

What can I do?

Employers, managers and supervisors all have an important role to play in preventing the impact of workplace psychosocial hazards and mitigating risk factors with that affect workers’ mental health.

General guidance for employers, managers and supervisors on managing employee mental health during COVID-19 and for workers about looking after their own mental health during COVID-19 is available on DMIRS’ website.

Resources

Frequently asked questions on preventing and managing fatigue on Western Australian mining operations - information sheet - 1033 Kb

This information sheet outlines the frequently asked questions on preventing and managing fatigue on Western Australian mining operations.

Mentally healthy workplaces for fly-in fly-out (FIFO) workers in the resources and construction sectors – code of practice - 1225 Kb

Mentally healthy workplaces for fly-in fly-out (FIFO) workers in the resources and construction sectors – code of practice