What has changed?
Under the Mines Safety and Inspection legislation, some statutory appointments (e.g. registered manager) require that the district or senior inspector be notified or advised of the appointment (notifiable position). The other statutory appointments (e.g. electrical supervisor) may be advised to the department (advised position). All statutory appointments must be recorded in the mines record book.
Sites can electronically submit notifications of statutory appointments using the Notifications sub-system in the Safety Regulation System (SRS).
This functionality enables industry to:
- use a centralised method to notify the department of a statutory appointments
- manage and update multiple statutory appointments for their site
- generate appointment letters
- prepare for the eventual replacement of the hardcopy mine record book with online mine records.
Where do appointments fit into the site operation structure?
Appointments are made and recorded at the site operation (SG) level. An appointee may be appointed for multiple SG within and combined operation (CO) for appointments limited to a single mine. Permission may be granted for an appointment to be made across multiple CO per the Mines Safety and Inspection Act 1994 (MSIA).
A Registered Manager (RM) who has been granted permission to make appointments on behalf of the Principal Employer, may only do so for each SG they are appointed for.
Who can enter the appointment information into SRS?
The principal employer or registered manager can notify the department of a statutory appointment, or a person acting on their behalf.
A Company Administrator (CA) or a Company Representative can enter information into SRS. The CA can assign the role of Company Representative to any person required to notify appointments.
When the notification of a registered manager is accepted, that person will receive security access to Compliance, Health and Hygiene Sampling and Notifications sub-systems for assigned site/operation
A video tutorial is available to assist in the Notification of statutory appointments – appointment of an existing person by a principal employer
A video tutorial is available to assist in the Notification of a statutory appointments – appointment of a new person by a registered manager
How can I see and maintain current appointments?
SRS allows you to view and maintain all appointments from the Lodgement screen by selecting 'End dating existing Statutory Position Appointments' from the drop down list.
A video tutorial is available to assist users in the Maintenance of statutory appointments
What can I do if the appointee is not available in the drop down list?
The system has “add new” functionality. By entering all the mandatory fields a new person can be entered into the Notifications sub-system for your site. Once a new person is added, that name will appear in the drop down list from that point onwards.
Why does the Department require a residential address for certain appointments?
Under the Mines Safety and Inspection Act 1994 the residential address of the appointee is required for certain positions. Where possible, the appointee’s e-mail address should be a work e-mail address.
Can I make or accept an appointment using an electronic signature?
Yes, either electronic or hand written signatures can be used by persons signing appointment letters and notifications of appointment. If electronic signatures are used, persons signing the appointment letter (i.e. the appointor and appointee) and the person signing the notification of appointment (i.e. the company administrator) must insert their electronic signatures themselves.
What statutory appointments can be reported through SRS?
Both notifiable and advised statutory positions can be reported through SRS. However, this does not include section 44 appointments.
Statutory positions that must be notified to the Department:
- Registered Manager
- Alternate Registered Manager
- Underground Manager
- Alternate Underground Manager
- Quarry Manager
- Alternate Quarry Manager
- Exploration Manager
- Ventilation Officer
Statutory positions that may be advised to the Department:
- Deputy Registered Manager
- Deputy Underground Manager
- Deputy Quarry Manager
- Exploration Activity Manager
- Electrical Supervisor
- High Voltage Operator
- Radiation Safety Officer
- Underground Supervisor
- Excavation Officer
- Construction Supervisor
- Appointed Noise Officer
- Authorised Mine Surveyor
Those statutory appointments that are not reported through SRS still require that legislative requirements be met.
Do I still need to record statutory appointments in the mine record book?
Yes. Under legislation there is still the requirement to enter statutory appointments into the mine record book.
How is the inspectorate informed of statutory appointments lodged through SRS?
When a statutory appointment is lodged, an acknowledgement is automatically sent to the submitter and the appointment advised to the appropriate district inspector (DI) or senior inspector (SI) through SRS.
Statutory acknowledgements by the DI or SI will be sent by email to the appointee and to the RM for the site.
Will the Department be verifying all certifications of appointees?
The Department will only verify certifications issued by the Department (e.g. certificates of competency for first class mine manager, underground supervisor, quarry manager).
The responsibility to ensure appointees hold requisite competence remains with the Principal Employer and responsible persons.
Where specific approvals or qualifications are required prior to appointment, these should be submitted with the appointment.
For further information on the SRS system available at Safety Regulation System (SRS)
Who can I contact?
Phone: (08) 9358 8001 (then select option 3)